Check your E-mail Etiquettes

Check your E-mail Etiquettes  netiquettes...revert

Do you have bad netiquettes?

In today's digital world email is one of the primary forms of communication. A well-constructed email imprint a positive approach

It is an art to write Email and use it for personal and professional growth. The kind of email you write gives clues about your personality. The most important thing about writing an email is its manners or etiquette. It helps streamline communication and project a professional outlook for you and your company. Contrarily, a poorly worded email can sabotage your personal and professional image. Minding some basic rules while composing an email is much needed. Here are some basic etiquette of writing an email like a pro. 

1.Contains the subject line:

If you are also one of those professionals who write dozens of emails daily but barely think about the subject line or it is just an afterthought before hitting the send button. You are at a mistake! The truth is a subject line is equally valued as the content of an email. .An email will be opened or not it depends on how a subject will appeal to the recipient, after all, the subject is the very first line that what a recipient gets in their inbox. Your email subject line tells the recipient what he /she can expect to find inside the email. That's why your subject line and body copy must stay in alignment

Read below some tips for tweaking your subject line 

a). Keep short your subject line.

b). Avoid spam words in your subject line.

c). place most of the important words in the beginning.

d). Avoid loud punctuation. 

e) Be clear and specific about the topic. 

f). Filter your subject with unnecessary words.  

g). Keep it simple and focused.

h). Indicate if you need a response.

i). Mention the deadline if you need a revert.

j). Review your subject line.

2. Tone:   positive, convincing, and polite 

a). This is a value-adding part of your message. 

b). The tone should be respectful, polite, positive, and convincing.

c). Replace negative words that begin with 'un' and "non'  words that end with words like 'less'.

d). Make sure to highlight all the important detail'  to catch the eye.

e)Use bold or capital letters to highlight important dates, important points, or critical information.

3.Appropriate content: Clear, concise, and planned

Write the content as per your target recipient. It may differ from whom you are addressing. we don't speak to our parents in the same way as we treat our kids. similarly we wouldn't speak with a stranger as we speak with a well-known person. Emails should be treated in the same way. so tailor the content to target your recipient. Keep it professional.

Use clear, actionable language to get your point across. your content must be brief concise and to the point. Subject and body copy must complement each other.

 some catchy Opening lines for emails:

formal email

• Good morning/Good afternoon
• Allow me to introduce myself
• Hope this email finds you well
• Hope you are doing well
• It's great to hear from you
• I'm eager to get your advice on...
• I'm reaching out about...
• Thanks for your update
• Thanks for your quick response

For follow up on something

• As promised, I,m.....
• I'm writing this... 
• I'm checking in on
• As we discussed on our call...
• Can you provide me with an update on...
• I'm getting back to you about...
• To follow up on our meeting...

Informal emails ice-breaking lines...

• Congratulation on.....
• How did (recent project) turn out?
• Hope you enjoyed  your weekend/vacation
• I loved your recent photo/article/social media post
• I was just thinking about (share any memory) 
• It was great to see you at ( event)
• This( article/video/post) made me to think about you 
• ( Mutual contact) recommended to be in touch with you

tips for writing engaging content:

a) Nail the subject line.

b) keep it professional and relevant

c) Stick to the point. 

d) Avoid industry jargon

e) Be simple and conversational.

f) If requires, include call-to-action.

g) Be concise.

4. Closing or ending note:

This is the ending part of the mail. It is as important as the beginning of your mail closing is the last thing that's receiver reads and after finishing your message decide how quickly they respond— or whether they respond at all. Give a thought before closing, it is like ending your conversation. You have a better chance to earn a positive response if your closing is friendly, polite, and professional as well.

whenever you are struggling with how to send an email, better to consider the context. Here is a rundown of the most common sign-off that works best for all.

Email sign-off that never fail 

In formal business

• Sincerely
• Regards
• Kind regards
• Best wishes
• Thank you
• Warm wishes
• With gratitude
• Many thanks
• Thanks a lot

• Respectfully

 friendly or casual business

• Best wishes
• cheers
• As ever
• kind regard

 for showing gratitudes

• Thanks
• Thanks in advance
• Appreciate your help/feedback/input
• Highly appreciated...
• Thanks for brightening my day
• Many thanks!
• Thanks for thinking of me
• If ever you need help, say a word
• Thanks for your consideration

  

looking for a bit interesting and creative sign off phrases, next time while ending your message try one of these 

creative and interesting sign-off

• "Looking forward to hearing  more about you "
• "Excited to tackle ( any challenge or situation) with you"
• "Always a pleasure catching up with a fellow like you" 
• "Congratulation again on/for...........(trigger event)"
• "Enjoy the ( proposed event) or Let me know how (event ) goes"
• "Oh! why the way— Good luck at the event"
• "Drop me a line if you have any questions about......"
• "Will follow up with more info soon..."
• "Sending you good vibes"
• "Enjoy your holiday!".
• "Happy weekend!"
• "Have a fantastic Monday!"
• "Enjoy your day!"
• "Have a splendid day!"
• "Have a great trip!"
• "Great working with you"
• "To your continued success"
• "You're a rockstar!"
• "Keep up the good work"
• 'You are an inspiration"
• "Stay amazing"
• "I'll be circle back shortly"

Some funny sign --off

With a funny sign off you need to be more cautious as sometimes this sign-off can lend you some personality and make you memorable but on the other side if you don't know the recipient very well a funny closing can be misinterpreted as sarcastic and unprofessional. If you want to play safe then go with a traditional one. Here is some funny sign-off that becomes crowd-pleasing after some famous movies, series, or any international sensation.

• "May the odds be ever in your favor"

a popular way to say  Goodbye and Good luck after international sensation,

Hunger Games 

• "Hakuna Matata"      

  Happy go lucky motto from lion king

• "Live long and prosper"

 Famous Star Trek phrase

• "Go Pats!!!"  

enthusiastic sign-off, show recipient is as sporty as you)

• "Keep on" 

   means you are all together in something

• "Yabba Dabba do"

an expression of happiness and excitement, interjection

• "That's all, Folks!

this term means "this is all, it is the end nothin more"

• "To infinity and beyond"

It was a Buzz lightyear's classic line means limitless or without limit

       

5. Signature:

It should contain your Name, Title, Organization, Email address, and contact. It should be short informative and standardized.

 6.Review and proofreading

Before hitting send key review your message. Check proper spelling, Grammar </

Related search:

Popular idioms and phrases

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